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AFS Leads and Steering Comm Meeting

The AFS Steering Committee and all the Component Leads will meet from the 24-25 November 2014. The purpose of the meeting is to talk about the progress made so far on the Arctic Freshwater Synthesis and discuss the way forward. The meeting will be hosted in Tromsø, Norway at the Norwegian Polar Institute and is sponsored by CliC and the Norwegian Ministry of Foreign Affairs.

Participants

Jenny Baeseman, CliC Office
Arvid Bring,University of New Hampshire (attending remotely)
Eddy Carmack, Department of Fisheries and Oceans, Canada 
Irina Fedorova, AARI, Otto-Schmidt Laboratory 
Gwenaelle Hamon, CliC Office
Marika Holland, NCAR (attending remotely)
Arne Instanes, Instances Polar AS
Vasily Kokorev, State Hydrological Institute, Russia
Camille Lique, University of Oxford, UK
Johanna Mård Karlsson, Stockholm University (attending remotely)
Terry Prowse, Environment Canada
James Screen, University of Exeter, UK
Fred Wrona, University of Victoria


Agenda - DRAFT

The meeting will be held in Room Sarkofagen (#5093) at the Norwegian Polar Institute on the 5th Floor of the Fram Centre.

Time   Item   Comments

MONDAY Morning, NOVEMBER 24, Progress Review

09:00-09:10      Welcome, Introduction, Meeting Objectives        T. Prowse
09:10-10:25  

Progress to date on Component manuscript including
1. an overview of the paper structure
2. basic contents
3. key synergies with other Components
4. topics for essential dialogue with other Components

 

Ocean, Atmosphere and Terrestrial Hydrology
Component Leads
at ~20 min. each with
+5 min. for questions and comments

10:25-10:35   Break    
10:35-11:50   Progress to date on Component manuscript including:
1. an overview of the paper structure
2. basic contents
3. key synergies with other Components
4. topics for essential dialogue with other Components
 

Terrestrial Ecology, Resources and Modelling
Component Leads
at ~20 min. each with +5 min. for questions and comments

11:50-12:00   Review of identified synergies and topics for cross-Component dialogues   T. Prowse
12:00-13:00   Lunch    

MONDAY Afternoon, NOVEMBER 24, Cross-Component Dialogues

13:00-13:45   Breakout Session A  

A1 Atmosphere & Ocean (Room 5093 via GoToMeeting)
A2 Terrestrial Hydrology & Resources (Jenny's office via Skype (clic.ipo))
A3 Terrestrial Ecology & Modelling (Gwen's office via Skype (clic.ipo2))

13:45-14:00   Break & Discussion    
14:00-14:45   Breakout Session B  

B1 Atmosphere & Modelling (Room 5093 via GoToMeeting)
B2 Terrestrial Hydrology & Ocean (Gwen's office via Skype (clic.ipo2))
B3 Terrestrial Ecology & Resources (Jenny's office via Skype (clic.ipo))

14:45-15:00   Break & Discussion    
15:00-15:45   Breakout Session C  

C1 Atmosphere & Terrestrial Hydrology (Room 5093 via GoToMeeting)
C2 Oceans and Terrestrial Ecology (Jenny's office via Skype (clic.ipo))
C3 Modelling & Resources (Gwen's office via Skype (clic.ipo2))

15.45-16:00   Break & Discussion    
16.00-16.45   Breakout Session D  

D1 Atmosphere & Terrestrial Ecology (Gwen's office via Skype (clic.ipo2))
D2 Terrestrial Hydrology & Modelling (Room 5093 via GoToMeeting)
D3 Oceans & Resources (Jenny's office via Skype (clic.ipo))

16.45-17.30   Breakout Session E  

E1 Atmosphere & Resources (Room 5093 via GoToMeeting)
E2 Terrestrial Hydrology & Ecology (Jenny's office via Skype (clic.ipo))
E3 Oceans & Modelling (Gwen's office via Skype (clic.ipo2))

17:30-18:00   Review and plan for Cross-Component working sessions on Day 2    

 Agenda for Tuesday, November 25, to be determined.

Joining the Meeting Online - *Note- this meeting is only open to SC members and Component Leads*

For the online meeting, we will use the GoToMeeting Platform (www.gotomeeting.com). If you have not used this system before, we suggest logging on ~10 minutes before the start of the call - a small plugin will need to be downloaded from the web and installed on your computer the first time you use it (after that you should not need to reinstall the plug in). You have the ability to test your audio to make sure we can hear you, etc. There is a chat box that you can use to ask questions, chat to other online participants, etc. You will be able to hear the presenter and see the slides. You can also share webcams if you would like, but this is only advisable with high bandwidth. A headset is recommended to reduce feedback, but it is not necessary if you are in a quiet space and are able to control the volume on your computer and pay attention to muting yourself when not speaking. Please be sure to mute your line (by clicking the green microphone icon) when you are not speaking to reduce background noise. If for some reason you cannot hear or speak, you should check under Audio on the side panel to make sure Mic and Speakers is checked, and not telephone (if you are using the built-in audio). If that does not work, its probably something with your computer settings - check your volume on both the computer and headset, make sure your computer has a mic that works, etc. … if you can’t get it to work, just use the telephone number.

If you are a presenter, the organizer can give you the ability to share your computer screen. This means that you can give a presentation from your own computer and use whatever platform you normally do (ie PC, Mac, Keynote, PowerPoint, etc*).

*Please note that a PC or Mac is required (Android or Apple mobile devices can also be used). Unfortunately gotomeeting does not work with LINUX based machines. More information about system requirements can be found here: http://support.citrixonline.com/GoToMeeting/all_files/GTM010003

To join the meeting, simply click on the link below for the date of the meeting and follow the instructions.

Monday, November 24, 2014
https://global.gotomeeting.com/join/189807501

Tuesday, November 25, 2014
https://global.gotomeeting.com/join/631426693

end of agenda

Local Information

Tromsø is situated at almost 70 degrees north, far above the Arctic Circle. It is a lively, humorous and beautiful city packed with culture and history, and surrounded by mountains, fjords and islands. Please click below to find more useful information.

Download Local Map with Venue, Hotel and Suggested Restaurants as well as information on getting from the airport to the hotel.

Air Transportation

If you are traveling to Tromsø from abroad, you will most likely need to fly through Oslo. The Oslo Gardermoen Airport (OSL) is easy to navigate and security lines are generally short. Major airlines connecting from abroad to Oslo are SAS, KLM, Lufthansa, Icelandair, Air France, British Airways, TAP Portugal and United. Within Europe, you may also want to check Norwegian Airlines for direct connections to Oslo.

There are several daily flights from Oslo (OSL) to Tromsø (TOS). The flight time is 1 h. 50 min. These flights are offered through SAS, Norwegian and Wideroe. Check their webpages for flight schedules.

For your transfer in Oslo you need to pick up your baggage, go through customs, then go up one floor to the departure area to check in for your domestic flight and go through security. Distances are relatively small. There are check-in automats and fast baggage drop for most airlines.

Tromsø International Airport is situated 5 km from the town centre and is small and easy to navigate and security lines are most often quite short. Ground transportation, taxis, rental cars, and buses to the city centre are located just outside the terminal.

Transportation from Tromsø Airport to the City Centre and elsewhere

Airport Express Bus (Flybussen) operates regular buses from the airport to the city centre for NOK 70 and city bus routes 42 and 40 run from the airport to the city centre for NOK 40. There is a monitor with the bus schedule in the baggage claim area at the airport. See the airport web pages for further information and click here for city bus schedules.

Taxis are also available from a cue outside the terminal and cost about 200 NOK to the city centre. Taxis take most major credit cards and almost all taxi drivers are fluent in Norwegian and English. In the unlikely event that there is no taxi waiting, join the queue outside, make sure you are visible to the camera and a taxi will arrive shortly or call Tromsø Taxi at +47 776 03000 (if you have a Norwegian phone call 03011) or text TAXI to 2233.

Boat, Train and Car Transportation to Tromsø

HurtigrutenThe Coastal Steamer (Hurtigruten) is generally considered to be the world's most beautiful voyage, and is an excellent way of going to Tromsø - if you have the time and the money. The Costal Steamer sails from Bergen (northbound) and Kirkenes (southbound) every day. Check Hurtigruten for more information.

Tromsø cannot be reached directly by train. The Swedish rail network (www.sj.se) operates trains to Narvik, Norway, and there are regular buses from Narvik to Tromsø (www.nor-way.no), approximately a four-hour ride.

Express buses connect Tromsø and major cities in Northern Norway, especially Narvik (appr. 4 hours), from where you can go by train to Stockholm (if you have more time than money). For schedules, check NorWay Bus Express.

Visa Information for Norway

Do you need a visa to visit Norway?

Visas are not required by visitors from the following countries* for visit up to 90 days: Albania, Andorra, Antigua & Barbuda, Argentina, Australia, Austria, Bahamas, Barbados, Belgium, Bosnia and Herzegovina, Brazil, Brunei, Bulgaria, Canada, Chile, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, El Salvador, Estonia, Finland, France, Germany, Greece, Guatemala, Honduras, Hong Kong, Hungary, Iceland, Ireland, Israel, Italy, Japan, Latvia, Liechtenstein, Lithuania, Luxembourg, Macao, Macedonia, Malaysia, Malta, Mauritius, Mexico, Monaco, Montenegro, New Zealand, Nicaragua, Norway, Panama, Paraguay, Poland, Portugal, Romania, San Marino, Serbia, Seychelles, Singapore, Slovakia, Slovenia, South Korea, Spain, St Kitts and Nevis, Sweden, Switzerland, Taiwan, United Kingdom, United States, Uruguay, Vatican City and Venezuela.

* Please double check with your embassy to make sure this is current information.

How do you apply for a visa?
Visa Application forms
Norwegian Embassies Worldwide
Norwegian Embassy in China
*** If you need an invitation letter from the meeting organizers to accompany your visa application, please send the info you need to have included.

Accommodation

Rooms have been booked for participants at the Clarion Hotel The Edge in Tromsø.

Kaigata 6
9008Tromsø
Norway
Tel: +47 77 66 84 00

Please contact Gwen Hamon () if you have any questions.

Money and Currency
The Norwegian currency is Norwegian Kroner (NOK). Things can be quite expensive for foreigners, but several shops offer a tax refund receipt you can cash in at the Oslo airport on your way home.

There are several banks in the town centre as well as in the shopping malls. There are also many outside ATM machines in the town centre and at the airport that take foreign cards, but most places accept credit/debit cards. Taxis take credit cards, but buses require cash.
http://www.currencyconverter.co.uk
Weather Conditions

Tromsø is at close to 70 degrees North, the same latitude as parts of the Northern coast of Alaska. The Gulf Stream helps, but there are limits ... YOU NEED TO BRING WARM CLOTHES AND GOOD FOOTWEAR, any time of year. Winter is generally mild around 0C and summers can also be quite chilly in northern Norway. A jacket for wind and rain is a must any time of year. Gloves, hat, and a scarf would also be good to have. Consider bringing long, wool underwear and a wool sweater/fleece if you want to spend a few hours outside. Remember that the weather can change quickly in Northern Norway. Winter nights are dark, with no sunshine and Summer days are long with no darkness, so bring a sun lap or sleep mask if you think you'll have trouble adjusting.

You can check the weather forecast here.

Finding Your Way Around Tromsø

Tromsø is an easy city to navigate and most everything is centrally located. Ask your hotel desk for a city map or check out this online version to help you find what you are looking for.

Buses
The city buses will take you around the town and the immediate vicinity. A bus schedule (in Norwegian) can be found at http://www.tromskortet.no/ (click Reiseplanlegger to find exact times from specific bus stops). You will need a bus pass or cash to ride the bus (40 NOK per ride). Some common buses you may be interested in (many stop at Frederik Langes gata in the city centre):

  • Bus 20/21 to the University of Tromsø: leaves from Fr. Langes gate (F1) in the centre of the city and takes approximately 10 minutes.
  • Bus 26 to the Fjellheisen and the Cable Car: leaves from Storgata 1 and Skippergata (outside Peppe's Pizza)
  • Buses 40 and 42 to the Airport (see above).
  • Buses 24, 26, 28, and 40 go to the major shopping area at Giæverbukta near the airport.

Taxis
You can get a taxi at several taxi stands in the centre of the city. If you want to call for a taxi (you can speak Norwegian or English), these are the numbers you need:

  • Din Taxi: +47 02045
  • Tromsø Taxi: 03011(if you have a Norwegian phone ) if not call +47 776 03000 or text TAXI to 2233.
Electricity

European OutletNorway uses the Europlug (Type C & F), which has two round prongs. Most laptops will automatically work with 220 volts (check the back of your laptop for power input markings.) That means, you'll only need an adapter to change the shape of your power plug to fit into an outlet in Norway. These power adapters are relatively cheap.

If you bring small appliances, be careful. The shape adapter may not be enough. While basically all personal electronics in recent years will accept both voltages, some older, smaller appliances don't work with the hefty 220v in Europe. Check if the label near the appliance's power cord shows 100-240 v and 50-60 Hz. If it does not, you will need a "step-down transformer" (also called a converter) - these are usually not the cheap adapters you can find in an airport.

The converter will reduce the 220 volts from the outlet to provide just 110 volts for the appliance. These converters cost a little more than simple adapters. Compare prices of converters here.
Tip: Don't bring any type of hair dryer to Norway - they can be hard to match up with a suitable converter due to their high power consumption. Instead, just check if your accommodation in Norway has one in the room, or buy a cheap one locally.

(modified from http://goscandinavia.about.com/od/norwa1/f/eleoutletnorway.htm and http://www.adaptelec.com)

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MONDAY afternoon, NOVEMBER 24, Cross-Component Dialogues

13:00-13:45

Breakout Session A

A1 Atmosphere & Ocean

A2 Terrestrial Hydrology & Resources

A3 Terrestrial Ecology & Modelling

13:45-14:00

Break & Discussion

14:00-14:45

Breakout Session B

B1 Atmosphere & Modelling

B2 Terrestrial Hydrology & Ocean

B3 Terrestrial Ecology & Resources

14:45-15:00

Break & Discussion

15:00-15:45

Breakout Session C

C1 Atmosphere & Terrestrial Hydrology

C2 Oceans and Terrestrial Ecology

C3 Modelling & Resources

15.45-16:00

Break & Discussion

16.00-16.45

Breakout Session D

D1 Atmosphere & Terrestrial Ecology

D2 Terrestrial Hydrology & Modelling

D3 Oceans & Resources

16.45-17.30

Breakout Session E

E1 Atmosphere & Resources

E2 Terrestrial Hydrology & Ecology

E3 Oceans & Modelling

17:30-18:00

Review and plan for Cross-Component working sessions on Day 2.